Landlord, Tenant, Leased Premises, Rent, Lease contract/Lease agreement, Shell & core premises, HVAC/Heating, ventilation, air-conditioning, Suspended ceiling, Telephone box/ telephone booth/cocoon
Headline rent – Basic rent with no discounts or incentives
Effective rent – Basic rent decreased by discounts and incentives
Incentives – Bonuses offered by the Landlord (rent-free periods, fit-out contributions, any other financial contribution)
Rent free period – Period when the Tenant does not pay rent, only service charges
Fit-out contribution – Landlords´ contribution to the building of partitions and any other interior equipment in the leased premises
Workplace strategy – Study of how the interior working space is being used
Headcount – Number of employees
Heads of terms (HoT) – Written agreement on the key commercial lease terms
Viewing – Visit of the premises which are of interest
Space plan – Proposal for the best use of the leased premises – E.g. open space , closed offices, meeting rooms, kitchens, reception and archives etc.
Service charges – Charges for services and energy added to the rent
Add-on factor – Coefficient defining the portion of shared common areas (such as reception, lobby, corridors) that the Tenant pays in his lease.
Gross lettable/rentable area – Total rentable area including the portion of shared common areas.
Net lettable/rentable area – The rentable area without any shared common areas.
Fit out – Partitions and other fittings of the leased space
Fan-coil – Cooling and/or heating unit
Reinstatement – Renovation of the rented space before the lease termination
Lease term – Lease period
Break – Tenant´s right to terminate its lease earlier than the standard leased contract is signed for. A break option is typically after three years in the case of five year lease contracts.
Expansion – Enlargement of the leased premises
Contraction – Reduction of the leased premises
Extension – Prolongation of the lease contract
Holdover – A short-term prolongation of the lease contract
RfP/Request for proposal – Tenant´s request for official written offer provided by the Landlord
RfR/Right of first refusal – Tenant´s right to be offered freed-up space before others
Sublease – Tenant offering part of its / whole leased premises for further lease
Parking ratio – Proportion of parking spaces per office space (for example 1/40 means 1 parking lot for 40 m2 of office space)
Raised floor – Raised floor for cabling
Floor box – Box situated in the raised floor used for electrical, data and telephone cabling connectivity.
Open plan – Working space without partitions
Indexation – Rental increases according to inflation, usually on an annual basis
Commencement date – Start of the rent period
Handover date – Date of the return of the leased premises to the Landlord